Independent AV Consultancy • Design first, equipment second

Boardroom & Conference Room AV

A good boardroom AV system is one nobody notices. People talk naturally across the table, remote participants hear and are heard clearly, and the meeting starts with one touch. ZION Studio & Event designs boardrooms, conference halls, meeting rooms and training spaces as coordinated collaboration systems. We are an independent AV consultant based in Jaipur, serving organisations across Rajasthan and India, and we do not sell equipment.

What makes a boardroom work

Most meeting-room problems are not about the brand of camera or display. They come from room acoustics, microphone coverage, echo, poor gain structure, confusing controls or a network that was never planned for AV. Our boardroom AV design starts with how the room is used: meeting sizes, hybrid workflows, presentation needs, and who will operate it. The system is then designed around those answers.

What we design

• Speech and voice lift – gentle reinforcement so people across a larger room hear one another naturally, without the feel of a PA system.
• Microphones and DSP – beamforming or table microphones, acoustic echo cancellation, automixing and equalisation for clear, dependable audio.
• Hybrid meetings – camera coverage, displays and integration with your conferencing platform.
• SIP/VoIP integration – calls, telephony and paging tied into your IP communications.
• Networked audio and AV-over-IP – Dante/AES67 and video distribution where scale or divisible rooms call for it.
• Room control – simple presets that turn a complex system into a one-touch workflow.
• Acoustic treatment – controlling reverberation so microphones pick up voices, not the room.

From requirement to handover

We study the room and its users, design the system architecture, prepare specifications and a BOQ, evaluate vendor submissions on technical merit, oversee integration, and then test, tune and hand over with documentation and training. Because we are independent, the specification is written around performance, so integrators compete on delivering it.

Existing rooms

If your current conference room suffers from echo, poor remote audio or controls nobody understands, we can audit it and recommend a proportionate upgrade rather than a full replacement.

Experience and approach

ZION brings 38 years technical experience across telecom, networks and IT systems to every boardroom AV project. Design first, equipment second. Our office is in Jaipur, and we work with corporate, institutional and education clients across Rajasthan and beyond.

See also: AV consultancy and system design · event AV production · private cinema design.